PeopleSoft FSCM Image 53
Last Monday Oracle PeopleSoft released their new PUM image 53. A brief overview of the new functions:
Enterprise Components – Work Management Framework
PeopleSoft FSCM update image 53 delivers the work management framework. This optional feature is based on an Enterprise Components feature and can be enabled for PeopleSoftWorkCenters. Your can decide whether to use this framework by enabling it for MyWork transactions.
The framework allows you to view and manage transaction errors or warnings when they appear in the My Work section of a WorkCenter. Transactions may require additional tasks outside of the system like notifying specific individuals via email making phone calls or other tasks.
Features ofWork Management Framework are:
o View and manage transactions in WorkCenters – MyWork.
o 5 Views for transactions.
o 5 Action options depending on the view.
o Remove transactions without using SQL.
o Temporarily remove transactions using follow-updates.
o Comments retained in history.
Trans action scan fall off this list through the natural progression of a business process within the system.
These FSCM modules have adopted the work management framework:
· Asset Management
· Commitment Control
· Contracts
· Expenses
· Payables
· Project Costing
And more to come….
Asset Management - Scan Asset Codes with Device Camera
You can now trace your assets by using a phone or tablet's native camera. After granting the application permission to access the camera the system recognizes the asset and displays the asset details along with related preventive maintenance schedules and work orders. Scanned codes are automatically copied to the asset field making it easier to locate assets and eliminates the need for third-party hardware for physical inventory scans.
Approval Framework - Requester Dashboard and Approval Statuses
The View Approval status tile is available for requesters who have submitted a transaction for approval and for approvers who have acted on a transaction. This tile is delivered on the employee self-service homepage, and you can add it to any Fluid homepage. Requesters can track submitted transactions and approval details
without accessing the originating component that was used to create and
submit the transactions. Approvers can view the status of transactions that they acted on as the transaction moves through the approval process.
Please note that this page is view only and therefore doesn't replace the pending
approvals page where approvers approve transactions.
Access Insights Dashboards from Fluid WorkCenters
PeopleSoft enhances some WorkCenters to access insights dashboards from the My Insights pagelet.
o Contracts WorkCenter displays cost reimbursable, award financials, award portal and contracts analytics insights.
o Projects WorkCenter displays project cost analytics, project billing analytics, project revenue analytics and year-over-year project analytics insights.
o Asset Management WorkCenter displays asset analytics and year-over-year asset analytics insights.
Payables – Ability for Supplier approvers to unmask bank accounts
In PUM53 PeopleSoft enhances the Bank Account encryption functionality by allowing approvers to unmask and view the bank account. This enables the approver to validate it, as part of the approval process. To enable this feature, you must select the Authority to unmask Account Number option on the Supplier ProcessingAuthority Page.
eProcurement and Purchasing – Rush order
Authorized requesters can now change the priority to rush for items that are needed right away. When creating fluid requisitions the rush priority option is available in requisition and purchase order components.
The rush option is used when expediting Quick Sourcing and Auto Sourcing requisitions into purchase orders or use the Purchase Order and Express Purchase Order pages to create rush purchase orders with separate approval and shipping information.
Use the My Requisitions page to display the requisition priority. You can filter the requisition list and use the pending approvals page to filter, view and approve requisitions and purchase orders that have a rush priority. This allows you to expedite the processing for these transactions.
Supplier Contract Management – Additional Anchor tags for DocuSign
In SupplierContract Management an enhancement is made the use of DocuSign's anchor tags. Document authors can use anchor tags as placeholders for signer input. These tags automatically position the required fields making the signing process smoother.Newly supported fields in PeopleSoft are:
o Initials - signers must enter their initials.
o Optional initials - signers can choose whether to enter their initials.
o Company - captures the signers company name.
Project Costing – Pricing Exclusions and Rate Set wildcards
Select the exclude checkbox to omit a specific cost from billing and revenue recognition. The system also supports the use of partial wildcards as criteria in the rate set.This simplifies rate set configurations for customers with complex criteria and exceptions when generating cost billing and revenue in project costing.
Other features:
General Ledger:
o Journal Post wait confirmation message – user scan now determine whether they want a confirmation message to display when requesting the edit journal process from the journal lines page.
o Import Journal Entry - during the journal import process you can now import multiple files at one time instead of individually.
o Denied Journal - approvers can now add a comment when denying a journal and that comment is displayed on the approval pages.
Receivables:
o Excel upload for deposits - Excel upload for deposits template now includes the deposit type and all payment methods defined on the deposit type or business unit options are accepted.
o Dunning letter - dunning letter text is increased to 3500 characters.
Payables
o Generate cash clearing entries - the payment posting process can now generate cash clearing entries for non-federal AC andEFT payments.
eProcurement
o Automatically create bill-only requisition – the requisition load process allows bill-only and bill and replace requisitions to be staged using the XML files
o Filter options for Fluid ePro - some search pages now use installation option flags to determine their filter behavior
Expenses
o Delete Expense reports - expense reports that have a pending denied and approved status can now be deleted from the ExpensesAdmin view.
Grants
o Facility and Admin rates - many pages now display values using zeros instead of blank fields.
ProjectCosting
o Project accounting rules – inactivate accounting rules if they contain inactive project and other chart fields.
AssetManagement
o Load depreciation report - asset location and profileID changes are now included in the load depreciation report process.
LeaseAdministration
o Payable leases - you can now enter an invoice number to payables leases.
MaintenanceManagement
o Transfer preventive maintenance schedule -transfer PM schedules between maintenance management business units.
